Established in 2005, Athletic Equation, Incorporated’s (AEI) primary goal has been to improve a client’s fitness, health, and well being while enhancing their overall quality of life. Schooled in the latest fitness and coaching principles, we offer both personal and small group customized training plans to achieve your fitness goals. Through the AE Mini Ultra Trail Series, we continue to bring both new and experienced trail runners together for the East Coast’s first “Time Based Trail Series,” where you choose your distance while managing your time. AEI continues to host premium road races trail running events while bringing awareness to State and National parks within Virginia. To date we have participated and managed over 50 events in the greater DC Metro Area.
AEI brings the same dedication and professionalism to race event management that our clients have come to know and love through our trail events. We leverage our experience and personal backgrounds in military logistics and information technology and merge it with our passion for running and the outdoors. This combination brings you the latest capabilities in road race management and philosophy. Our "a la carte" services are designed for us to meet the needs of YOUR race, whether it is a small 5K to a large 1000 person, multi-race format. We work with you to give you exactly what you want and exceed you expectation every time. In addition, we also have the ability to set-up a long term contracts that help stabilize your costs in an uncertain economy!
Our "a la Carte" services are broken down into three sections: Pre-Race Planning and Preparation, Race Day Operations, and Post Race Wrap-Up. The following sections have their services included, but NOT LIMITED to what is identified. We WILL work with you to ensure your race is a success for your runners. In addition, we offer long term (three to five year) contract arrangements. In a uncertain economic time, we will work with you to even out and stabilize your costs for the long term.
If you want to host an event, need timing services, interested in a quote, or have any questions, please drop us a line at your convenience via our CONTACT US PAGE.
PRE-RACE PLANNING AND PREPARATION
Promotion via our website
Advertisement on high traffic running websites (regional and/or national)
Pre-race planning session(s), as needed
Race permit acquisition
Work with VDOT and local police to coordinate race logistics
Instruction for race officials and volunteers
Course Safety / Security Plan
T-shirt, printing, and procurement
Awards, ordering and shipment
Facilitate and Coordinate Event Insurance / Liability Coverage
RACE DAY OPERATIONS
Race Day Registration coordination and execution
Computerized race-day registration
Safety management guidance for roadways
Participant listings in alphabetical and numerical order
Complete electronic timing system with backup
All finish line and chute materials provided
Final results for all division winners processed immediately for prompt award ceremonies
Complete listings of overall results available within minutes of race completion
Large digital race clock
POST RACE WRAP-UP
Finish Line Area Tear Down and Clean-Up
Facilitate and Coordinate Awards Ceremony
Conduct Awards Ceremony of Your Behalf
Results posted on our website
Race Evaluation / Online Survey